Webinars Calendar

P3 Propane Safety Webinar Series

P3 Propane Safety is pleased to host a variety of free propane safety webinars. Join us for upcoming webinars to get the latest on best practices for safety documentation, updates on technology that can help improve efficiencies, and hear from industry experts on important regulatory requirements, training recommendations, risk management, and more.

Meeting Regulatory Requirements with a DOT Compliance Audit

Presented by Brent Cammett, Senior Consultant of Safety and Training, and John Horner, Senior Consultant of Safety and Training, both of P3 Propane Safety.

October 11, 2023 @ 1 p.m. EDT

The Department of Transportation (DOT) is the federal regulatory agency that oversees all transportation in the US. The Federal Motor Carrier Safety Administration (FMCSA) is the division of the DOT that regulates commercial vehicles. Both have strict requirements for companies operating cargo tank motor vehicles.

Does your company have any weak links? P3 will uncover them and provide customized guidance when you have a DOT compliance audit performed. Our audit covers important subjects including:

Code of Federal Regulations
DOT, OSHA, and HAZMAT Regulations
Compliance Efforts
Motor Vehicle Records (MVRs)
Monthly Meter Creep Tests
And More

P3 Propane Safety’s DOT compliance audit is critical to meet Department of Transportation regulatory requirements. Join us for this short webinar to learn more about our DOT compliance audit service and how it can help your propane company maintain regulatory reporting compliance.
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Reporting Site Condition Follow-Ups

Presented by Alex Burns, Vice President of P3 Propane Safety and Rich Van Orden, Propane Training Manager at Star Group, LP.

October 31, 2023 @ 1 p.m. EDT

When your drivers notice an unsafe condition or container code violation while making a delivery, do you have a streamlined process in place for A) them to report the issue and B) your office staff to track, schedule, and remediate the work? The P3 Compliance System features a “Site Condition Follow-Ups” functionality that offers a bulletproof method for your field and office teams to work in conjunction to fix any issues at customer locations.

Join us for this 20-minute webinar, where Rich Van Orden of Star Group, LP will discuss the importance of P3’s Site Condition Follow-Ups functionality at his company, and Alex Burns of P3 will perform a demonstration of a simple form that drivers can fill out while at a customer location. This form is then sent automatically to your back office via the P3 Compliance System’s cloud connection, sharing a photo and description of the on-site condition that needs attention. The system also generates automated back-end reporting that provides a visual of site condition trends over time, helping you to identify important trends and coaching opportunities.

This is a revolution in our industry and the new standard that replaces the old paper ticket. Next time your drivers see a wood pile stacked against a propane tank, a new generator or A/C unit installed near the container, or a grill that has been stored near the set, your office team will immediately be made aware. We look forward to having you on the webinar so you can learn more about this feature!

P3’s Integration with ADD Systems

Presented by Kyle Koerber, Chief Operating Officer at P3 Propane Safety, and John Coyle, Vice President of Sales at ADD Systems.

November 16, 2023 @ 1 p.m. EST

P3 Propane Safety is pleased to integrate with ADD (Advanced Digital Data, Inc.) Systems to provide benefits and convenience to our mutual customers. The interface between P3 Propane Safety and ADDs allows for safe access to customer information for both real-time data retrieval and editing. This integration is great for marketers using P3 and ADDs. This functionality allows P3’s and ADDs’ shared customer base to create more efficiencies, helping them save time and money, meet their regulatory compliance requirements, and implement better safety processes.

Join this short webinar to learn more about the integration of customer information (including gains and losses) from ADD Systems to the P3 Compliance System. You’ll get the chance to hear how the integration provides efficiencies for both field technicians and office personnel, helping everyone to work more efficiently while maintaining compliance. Then, you’ll get to see a live demonstration of the integration operating within the P3 Compliance System. We look forward to seeing you there!

How to Respond to an Interruption of Service

Presented by Shawn Litchfield, Regional Vice President at P3 Propane Safety, and Jeff Stone, Training and Compliance Manager at Mirabito Energy Products.

December 2023

As the seasons change and customers need more propane, you can expect more frequent out-of-gas scenarios to arise at jobsites across the country. Does your company have a solid plan in place to respond to, resolve, and document interruption-of-service situations? In this short webinar, you’ll learn tips on how to prepare your team of propane professionals to identify, remediate, and document these events accurately and efficiently.

Jeff Stone, Training and Compliance Manager of Mirabito, will begin by explaining how he trains his team to tackle these challenging situations. Then, you’ll have the opportunity to see a live demonstration from Shawn Litchfield of P3 Propane Safety on how to document out-of-gas scenarios in the P3 Compliance System. Topics covered will include:

Common reasons for interruptions of service
Best practices for response and documentation
Examples of common mistakes to avoid with your response
The advantages of using mobile documentation for your interruptions of service

We look forward to seeing you there!

Previous Webinars

Check out our library of previous webinars for more expert advice on safety documentation, regulatory requirements, and more.

Policies & Procedures for Your Propane Company

Presented by John Horner and Paul Craver, Senior Consultants of Safety and Training at P3 Propane Safety.
Policies and Procedures require minimal management time to implement and deliver maximum benefit to your company. This webinar will review important details surrounding the top five must-have Policies and Procedures:

Interruption of Service Procedures
Leak Checks & Documentation
Hazard Warning Tags
Bobtail Loading & Unloading Procedures
Stationary Container Installation Pre-Fill Inspection

Why Are Policies & Procedures Critical?

Policies and Procedures serve as a guiding document that outlines the who, what, where, when, and how of your propane company’s daily operations. Policies and Procedures created by P3 Propane Safety are designed to help your company meet required industry regulations while being completely customized to your company’s specific needs. Additionally, your Policies and Procedures Manual guides employee training and your safety documentation process.

5-Year Onsite DOT Cylinder Requalification

Presented by Alex Burns, Vice President of P3 Propane Safety, and Paul Craver, Senior Safety Consultant at P3 Propane Safety.

The DOT requires that propane cylinders are requalified or inspected via external visual inspection every 5 years. Is your company meeting this critical regulatory requirement? And if so, are you doing it in the most efficient way possible?

Join us for a quick webinar to see how P3 makes it simple for propane marketers to meet their DOT 5-year cylinder requalification requirement. You’ll get the opportunity to hear from Paul Craver, senior safety consultant here at P3, about challenges marketers face in regards to cylinder requalification practices and documentation. Alex Burns will then demonstrate how the P3 Compliance System makes it easy for propane marketers nationwide to stay compliant with the DOT requirement and increase overall efficiencies.

In this webinar we will discuss:

How to complete DOT 5-year cylinder requalification with P3 Error Reduction and Mobile Professor features to assist technicians
Electronic documentation storage for your records
Automated compliance reporting for management review and proof of compliance

The Integration between P3 Propane Safety and Cargas Energy

Presented by Kyle Koerber, Chief Operating Officer of P3 Propane Safety, and Saul Cohen, Product Specialist of Cargas Energy.
P3 and Cargas Energy have partnered to provide their clients with important additional benefits to promote safety and efficiency. Join this short webinar to learn more about the integration between the two software providers, including benefits such as:

P3 is pre-populated by Cargas with customer name, address, and account number information (updated daily)
The integration offers greater accuracy and efficiency for field team and office staff members
Phase II streamlines the user experience by allowing P3 compliance reporting to be accessed with a click of a button through the Cargas Customer Account Details screen

Together P3 and Cargas help marketers stay safe with better safety documentation and regulatory compliance reporting.

Most Common Propane Safety Documentation Errors

Presented by Shawn Litchfield, Regional Vice President of P3 Propane Safety, Terry Babcock, Supervisor of Technical & Safety Training, and Leon Henry, Technical Trainer, both of Superior Plus Propane.
The propane industry averages a 30% error rate on safety documentation. This means that about one-third of your documentation will not protect your company in the event of a catastrophic failure. P3 Mobile and the P3 Compliance System can help reduce your error rate to less than 5% so that your company is better protected.
Topics will include:

How error-recognition technology works
Documentation and code requirement guidelines
The ways your company will be better protected by increasing documentation’s accuracy and completion

Assisting You with Multi-Location Reporting

Presented by Kyle Koerber, Chief Operating Officer of P3 Propane Safety, and Ed Otis, South Zone Propane Training Manager of Star Group, L.P.
It’s been an ongoing challenge for multi-location propane marketers to effectively run and manage efficient safety programs. P3 has developed several tools to review various business locations, identify the ones meeting and exceeding goals, and determine which ones need additional support and guidance.

Watch this 20-minute webinar to hear from Kyle Koerber of P3 Propane Safety and Ed Otis of Star Group about P3’s multi-location reporting functionality and how it helps marketers effectively manage multi-location operations with ease and efficiency.

What You Need to Know about Security Plans

Presented by Brent Cammett, Senior Consultant of Safety and Training at P3 Propane Safety, and Dennis Sullivan, Regional Manager of PitStop Fuels.
Dennis Sullivan of PitStop Fuels and Brent Cammett of P3 Propane Safety are teaming up to present a 20-minute snapshot of the Security Plans that P3 offers to propane marketers across the country.

The Department of Transportation Code of Federal Regulations (49 CFR 172.802) identifies required components of a security plan for propane marketers that transport hazardous materials (HAZMAT). If your company falls into this category, you need a security plan to protect your employees, your customers, and your company.
Topics will include:

Which companies are required to have written security plans
How to plan, conduct, and document security plan training
When to review and revise/update security plans

Best Practice for Cathodic Protection Inspections

Presented by Kyle Koerber, Chief Operating Officer at P3 Propane Safety, Brent Cammett, Senior Consultant of Safety and Training at P3 Propane Safety, and Robert Kenney, Managing Director at Metsa Tanks.

Did you know that routine cathodic testing is required for underground tanks 2011 or newer by the National Fire Protection Association (NFPA) Liquefied Petroleum Gas Code 58? In this short webinar, our experts will meet with Robert Kenney of Metsa Tanks to discuss the importance of cathodic protection testing and how to use P3 Mobile to make your cathodic protection inspection process more efficient.
Topics will include:

Cathodic protection code requirements
How propane marketers can promote cathodic testing for customer-owned propane tanks
Utilizing mobile technology to streamline the cathodic testing & safety documentation process

Join P3’s March webinar to ensure your company is up to speed on cathodic testing requirements and best practice.

The Importance of Regular Safety Meetings

Presented by John Horner, Senior Consultant of Safety and Training at P3 Propane Safety, and Ed Lockwood, Director of Operations at Adirondack Energy Products.
Monthly Safety Meeting Programs related to your company’s operational Policies and Procedures play a critical role in focusing employees’ attention to safety and knowledge of seasonal requirements. In this webinar, we’ll discuss what the scope of your propane company’s Safety Meetings should include, such as:

Language to cover the health and welfare of employees and customers
Requirements as promulgated by DOT, NFPA, and OSHA

Required Training & Documentation for Bobtail Drivers

Presented by Shawn Litchfield, Regional Vice President of P3 Propane Safety, and Bob Butkus, Senior District Marketing Manager of Federated Insurance.

Do your procedures for hiring, onboarding, and documenting bobtail drivers meet your insurance requirements? The propane industry strictly regulates training and documentation necessary for all propane bobtail drivers. In this 20-minute webinar, Shawn Litchfield of P3 Propane Safety and Bob Butkus of Federated Insurance will dive into requirements and documentation for both bobtails and drivers. Join us for a refresher on the following topics.
New employee hiring requirements:

Required CDL endorsements
Physical and medical minimums
FMCSA authorization
3-year clean drug/alcohol record
Crash record documentation
Federated’s Drive Safe program

Active driver requirements & inspections:

Monthly meter creep test & discharge system inspections
Site condition driver reporting

Documenting Out-of-Gas Scenarios

Presented by Shawn Litchfield, Regional Vice President, P3 Propane Safety, and David Latourell, Director of Regulatory Compliance at Paraco Gas Corporation.

As the weather starts to cool down and your customers need propane deliveries on the daily, more frequent out-of-gas scenarios arise at residential and commercial jobsites across the country. It’s essential that your team of propane professionals is trained and equipped to respond, remediate, and document these events accurately and efficiently.

Join us for a brief webinar to hear Dave Latourell of Paraco Gas discuss some of the primary ways he guides his team to handle these challenging situations. Then, you’ll have the opportunity to see a live demonstration from Shawn Litchfield of P3 Propane Safety on how to document out-of-gas scenarios in the P3 Compliance System. We hope to see you there!

What Every Propane Marketer Needs for Winter

Presented by Wes Sheppard, Senior Consultant – Training & Safety at P3 Propane Safety.

Policies and Procedures are critical for your propane company to implement. In this webinar, we will cover details surrounding the top five must-have Policies and Procedures for winter:

Five Must-Have Policies and Procedures during the Winter

Interruption of Service Procedures (#1 issue during winter season)
Leak Checks & Documentation
Hazard Warning Tag
Bobtail Loading & Unloading Procedures
Stationary Container Installation Pre-Fill Inspection

Why Are Policies & Procedures Critical?

How to Prepare Your Drivers for Winter

Presented by Alex Burns, Vice President of P3 Propane Safety, Patrick Darcey, CIC, Vice-President of Commercial Lines at Provider Group, and David Medeiros, Business Advisor & DOT Compliance Trainer at David J. Medeiros Consulting.

There’s no doubt about it—winter is a busy and dangerous time for propane delivery providers. November and December are the time of year when it’s critical to ensure your propane delivery drivers are prepared for winter and all the nuances the season brings with it.

In this webinar, Patrick Darcey of Provider Group and David Medeiros of David J. Medeiros Consulting will share how they recommend preparing drivers for winter to facilitate a safe and compliant season for everyone involved.

In addition to helping you make sure your drivers have the right training, we’ll also dive into the easiest way for you to provide proper documentation for your preparation. To wrap up the webinar, Alex Burns of P3 Propane Safety will demonstrate how to perform a monthly meter creep test and a leak check in the P3 Compliance System, the industry’s leading propane safety documentation and compliance software. We look forward to seeing you there!

Interruption of Service

Presented by Kyle Koerber, COO of P3 Propane Safety and Lyndon Rickards, Director of Safety & Compliance at the Propane Education & Research Council

Heading into the busiest time of year for propane companies means more frequent deliveries and the greater likelihood of more frequent interruption of service calls from customers. Do you know the types of situations beyond out-of-gas calls that fall into the interruption of service category? Does your company have a solid plan in place to respond to, resolve, and document interruption of service situations? In this short webinar we will cover:

Common reasons for interruption of service inspections and best practices for response and documentation
Examples of common mistakes to avoid within your interruption of service response process
Documenting interruption of service P3

DOT 5-Year Cylinder Requalification

Presented by Alex Burns, Vice President of P3 Propane Safety, and Ed Otis, Regional Training, Safety, and Compliance Manager, Star Group LP

Join us for a quick webinar to see how P3 makes it simple for propane marketers to meet their DOT 5-year cylinder requalification requirement. Hear from our guest, Ed Otis from Star Group, about how this feature has helped their company stay compliant with the DOT requirement and increase overall efficiencies.

Customer Agreements

Presented by Kyle Koerber, COO P3 Propane Safety and John G. Hansen Esq., McCoy, Leavitt & Laskey

Did you know that 50% of propane accidents are caused by DIY homeowner modifications? Customer agreements are a critical liability reduction tool for propane marketers and can serve as protection in the event of an accident and subsequent litigation. Join us for a short webinar where we discuss best practices for customer agreements with John Hansen, a practicing lawyer specializing in propane accidents.

Replacing Regulators

Presented by Kyle Koerber, COO of P3 Propane Safety and Mike Tartaglia, Technical Support & Training Supervisor of Marshall Excelsior Company

Tracking regulators in your portfolio to ensure they are replaced before their manufacturer-recommended expiration is critical to reduce risk and maintain overall compliance. It is also critical that prior to putting a regulator into service its testing is documented. In this short webinar, learn what guidelines you should have in place, what testing is required, and how P3 makes it easy to manage regulator compliance.