The Dashboard

December 15, 2015
When you log in to P3, the first thing you see is your dashboard. This helps you keep some of your most important propane safety issues in an easily accessible location. This week we’ll provide a general overview of what each component of the dashboard tracks for you.
Photos Not Reviewed – All photos that are uploaded to P3 and have not been reviewed by your designated Propane Safety Manager can be found here. Photos are typically taken for one of two reasons:

  1. The technician takes a photo at the time of install for review by the office, and to document the state of the equipment at the time the install takes place.
  2. Drivers take a photo while they are making a delivery if they see something that needs documentation or may require follow up from the office.

Priority Follow Up – Photos in this section have been reviewed by your designated Propane Safety Manager. It has been determined that there is priority or immediate follow up that needs to happen with that customer based on what the photos show.

Reviewed with Comments (Outstanding) – Photos that are moved to this section of the dashboard have been reviewed by your designated Propane Safety Manager, and there is a question about the account that requires follow up of some sort, perhaps with the installing technician or an individual from the office.

Leak Check Issues – Accounts that are listed in this area of the dashboard have been flagged because according to NFPA 54, the leak check that is on file is incorrect, or incomplete and additional attention is required.

DTW Signature or Odor Test – Accounts in this section of the dashboard are missing one of two components of the customer file:

  1. A customer signature on the initial duty to warn information provided to the customer at the time of the safety inspection.
  2. Technician acknowledgment that an odor test was completed at the time they filled out the paperwork.

Tagged (Age in Days) – This part of the dashboard assists you in keeping track of any systems that you have placed either an Orange or White tag on. It tracks the total number of systems with outstanding tags, and the length of time that has passed since each system was tagged out of service.

We have covered tagging in depth over the past few weeks; if you missed any of our emails, you can find more information here.

Regulators Expiring – This portion of the dashboard tracks all regulators that you currently have installed at customer locations that have expired already or will be expiring within the next six months.

If you have any questions about the dashboard functionality or any other part of P3, don’t hesitate to contact us. We can be reached by replying directly to this email or by calling 207.712.8224.

In the coming weeks, we’ll take a more in-depth look at each of these dashboards items by explaining in detail the logic behind why accounts are flagged, and the steps to go through in order to clear them from your dashboard.

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